Keep PostedFor UK accountancy practices · Coming soon
Every client kept posted. On time. Automatically.
Keep Posted sends your clients their accounts, VAT, PAYE, CIS and CIS300 deadline reminders on the schedule you set — one client per email, from your own practice mailboxes. It runs quietly on a normal office PC. No server, no per-user fees, no suite to migrate to.
Built for small practices — sole practitioners and firms up to about 20 staff who chase deadlines from a spreadsheet and an inbox, and don’t want a £40-per-user-per-month suite just to send reminders.
How it works
Set it up once. It keeps them posted.
Add your clients
Enter each client once with the deadlines that apply to them — accounts, VAT quarters, PAYE, CIS and CIS300. Each department can send from its own mailbox.
Choose the schedule
Decide when reminders go out ahead of each deadline and what they say. Templates are yours to edit — they read like your practice, not like a robot.
Let it run
Keep Posted sends on schedule from a normal office PC. If the machine was off, it catches up the moment it’s back on. Nothing to host, nothing to log into.
Why not just BCC everyone?
Because one wrong BCC is a data breach.
Keep Posted physically cannot put two clients in the same message. Misaddressed bulk email is one of the most commonly reported data breaches to the ICO, year after year.
ICO guidance tells organisations to use mail-merge-style individual sending instead of BCC for bulk communications. That is exactly, and only, what Keep Posted does.
Emails go through your own practice mailboxes, so every reminder sits in your sent folder as a record — not on someone else’s platform.
Your client list lives on your PC. There is no cloud copy of your client book, because there is no cloud.
Features
Small tool. Does the whole job.
All the deadlines that matter
Accounts filing, VAT, PAYE, CIS and CIS300 — each client gets only the reminders that apply to them.
Per-department mailboxes
VAT reminders from your VAT mailbox, CIS from CIS. Replies land with the right person, not a shared inbox.
Your words, not ours
Every template is editable. Reminders go out in your practice’s tone with your sign-off.
Catch-up sending
PC was off over the weekend? Keep Posted works out what was missed and sends it — once, not twice.
One-client-per-email guard
A hard rule in the software, not a policy in a drawer. No client ever sees another client’s name.
No server, no IT project
Installs on a normal Windows PC and uses the email accounts you already have. Set up in an afternoon.
Pricing
One price. The whole practice.
Per practice — not per user. Every deadline type, every mailbox, unlimited clients.
Register interestPractice-management suites bundle client reminders — inside subscriptions that typically run £30–£60 per user, per month. If reminders are the bit you actually need, that’s a lot of software you’re not using.
Coming soon
Be first in the queue.
Keep Posted was built alongside a working UK accountancy practice and is in final preparation for release. Register your interest and we’ll email you when it’s ready — nothing else, no marketing drip.
Or write to us at support@keepposted.co.uk